Physical holdings & records centers
Every box.
In the right context.
Manage the operational work of a records warehouse alongside the retention schedules, agencies, accessions, and descriptions that give each box its meaning.
The working records center
A system for the physical work.
01
Locations & shelf management
Connect location records with buildings, boxes, agency identifiers, accessions, and record series. Support the practical work of assigning and maintaining storage locations.
02
Inventory & available space
Use location inventory and empty-space reporting to understand the records center and the spaces available for incoming boxes.
03
Retention & disposition
Connect retention to physical holdings. Work through destruction selection, notifications, and verification, and identify locations with missing retention information.
04
Transfers & archival continuity
Support the transition from records center storage to archival holdings while retaining the agency, accession, and series context.
05
Information for staff and agencies
Bring the box, its location, and its records context together so staff can carry out retrieval, records center operations, and agency service with a clearer view.
An AXAEM strength
Built for more than the catalog.
Physical holdings are a central part of the records program. AXAEM connects the operations of the warehouse with the policies and descriptions around it.
A demonstration that matters
Walk through a box’s journey.
Ask the team to demonstrate how a box is associated with an agency and series, assigned a location, connected to retention, and managed through disposition or transfer to the archives.
Your next chapter
Let’s talk about
your records center.
Bring your priorities, your workflows, and your questions. We’ll show you how AXAEM can support the work ahead.